How to write a letter of permission to be absent from work

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Source: Ghana news – Yen.com.gh

Unless it’s a matter of life and death, a letter of permission to be absent from work should be acquired prior to the day one intends to be off. It sends a very good message to your supervisor that you are professional. It is always good to be in the right books with the seniors at work; you never know when the stars cross for you.

A letter seeking permission to be absent from work is a request and may be denied. Apart from your outlined leave and off days or any other days in the contract, the rest is up to your employer to comply. This is more so when you have exhausted your contracted leave days. It, therefore, comes in handy to know what you can do to influence positive feedback even before you apply. However, this only applies to planned dates. Here are a few tricks to get a yes.

Inform your boss prior

Everyone likes to be in the picture. It’s easier to get a yes when the boss already knows than to surprise him/her with a letter one early morning. If possible, get a one-on-one session with your boss and explain yourself. You can deliberate on the best days with them. Having played a part in this decision, you will definitely get a yes.

Suggest how your work will be done while you are away

One thing that makes bosses deny staff leaves is the thought of work jam. If you approach your boss with a good plan on how work will flow within the period you will be gone, it’s easier to get permission. It also suggests you value your work and couldn’t leave if you didn’t have to.

It’s a request; let your tone suggest so

Whether speaking to your boss directly or drafting a letter, use respectful language and tone. It makes work easier for both parties.

Letter requesting permission to be absent from work – How to draft it

A letter of permission to be absent from work should be short and precise. It follows the standard letter format with the only difference coming in the content and tone. Here is how to draft your letter after all the critical points mentioned above are put into consideration.

Sometimes some offices don’t need all those details, just the applicant’s name, a filled leave/off form and a simple letter.

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